February 14, 2019
Many couples hire DJs for their wedding day music entertainment. But for those who are looking for something more interactive, a live band may be something you are considering. There are several aspects you should consider when booking a band to ensure you’re booking the right vendor for your wedding. We’re here to help!
First thing you will need to think about when booking a band is when you will need them to play. Chances are, you’d like to have music throughout each step of the wedding: ceremony, cocktail hour, and the reception. In the past, we’ve worked with the band to extend their hours for select musicians. This way the couple can have a soloist during the wedding and a trio or quartet during cocktail hour. This is also a great way to save money, as you aren’t hiring multiple musicians from a variety of companies. Ask and see if this is something the band you’re looking at would be able to accommodate. They can also suggest what instruments for each part of the day.
You will need to consider the amount of room the musicians will need for their set up. The last thing you want is to hire a band that takes up a majority of the space in the reception area without the ability to have the right sized dance floor. The whole reason you want to hire a band is to get everyone rocking on the dance floor! Bands also have power requirements for all their instruments, sound systems and speakers. You’ll want to check in with your venue to ensure the size band you’re looking to hire can be accommodated. Additionally, you’ll need a designated space for them to store all the boxes and containers with having so many instruments and equipment. Ensuring the venue has a space such as this that is easy for them to access is key. One last tip is to ensure at least one member of the band attends a site walk with you so that their set up needs are clear and everyone is on the same page – especially if it’s a venue they’ve never worked at previously.
Most of your vendors typically sit to eat during the dinner when there is a lull in events. Vendor meals for bands are generally provided prior to the start of the wedding since they will be performing throughout the evening. Providing vendor meals upon arrival can be difficult for caterers to do. In the past, our team has taken this responsibility and has picked up the band meals so catering can focus solely on the preparation of the event.
When booking a band, you’ll need to understand what is included in the package. Some will include an MC and some consider it as an add-on. Bands also need to take breaks more often than a DJ would. More often than not, they will play 45 minute sets and take 15 minute breaks in-between. At this time, an iPod playlist is needed. You will want the band to provide the iPod and playlist along with a person to operate it. Additionally it’s important to recognize what the band’s strengths are. Bands try to be versatile and some will even learn a new song that is not typically in their repertoire. Even in this case, bands are not as versatile as a DJ who has access to hundreds of songs and can take requests on the fly from guests. If you love the idea of having a band and want that versatility, you can definitely hire both a band and DJ!
We love that we have more clients asking us about booking a band. In the past, we have had clients book them over DJs because they love the idea of having live entertainment, they love the sounds of instruments pumping up their guests, or because they have a favorite band they saw on their dates and holds a special place in their heart.